Contractor Inductions

de Bruin Group

Introduction

Welcome to the de Bruin Group (Group) Contractor Induction program.

•This induction covers the following:

–Mayura Station (1103 Mayura Road) including the Canunda Feedlot (941 Canunda Frontage Road;and

–The Tasting Room (941 Canunda Frontage Road).

–de Bruin Engineering (255-261 Commercial Street West Mount Gambier).

–de Bruin Group (20 Penola Road Mount Gambier); and

–All other sites under the control of the Group.

•The de Bruin Group recognises the importance of a preventative approach in all its business activities and has implemented effective policies, procedures, systems and processes to ensure the health and safety of all stakeholders.

•The Group will provide consultation, communication and relevant training to contractors on workplace health and safety issues, and encourages all stakeholders to undertake work activities in a safe and responsible manner.


www.debruingroup.com.au/contractorinduction

Documentation

  • All Contractor Companies must have provided to the Principal of the Group thefollowing documents prior to work commencing:

– Contract Services Purchase Order.

– Public Liability Insurance.

– Professional Indemnity Insurance (Where required).

– Motor Vehicle Commercial Insurance.

– Return to Work / Work Cover Registration / or equivalent personal income protection insurance.

– Occupational licenses where required for the on-site service being provided.

General Site Requirements

  • All Contractors must sign the visitors book (where applicable) on entering and leaving the site, or report to the person in charge of the site.
  • All information furnished to the Contractor regarding Group activities must be respected and considered confidential.
  • The Principal reserves the right to stop all work when Group safety procedures or processes have been violated.
  • In the event of any incident/workplace event occurring or being identified, the Contractor is required to complete an Incident Report form and to co-operate with any investigation process.
  • At no time are contractors to provide any information relating to site incidents/events to any media outlets, including posting images and / or information on any social media accounts.

Safe Work

The Group works on the simple Work ‘S.A.F.E.’principle:

  • Stop –Think about what is required before undertaking any work activity;
  • Assess –Consider the risk to yourself and others;
  • Fix –Implement suitable measures to identified hazards; and
  • Evaluate –Review the effectiveness of measures implemented to ensure no further risks are created.

Contractor Responsibilities

  • Contractors are responsible to ensure compliance to all legislated and Group safety requirements. Failure to comply may result in the removal of the Contractor and/ or their personnel from site.
  • The Contractor shall examine the work area with the Principal prior to any work commencing.
  • Any Group site specific JobSafety Analysis (JSA) or Standard Operating Procedure (SOP) must be reviewed by the Contractor prior to commencing work to ensure that all safety requirements are understood,adhered to and complied with.
  • Regardless of the information provided by the Principal, Contractors are responsible to undertake their own JSA, SOP, or relevant risk assessment prior to commencing work.
  • A copy of the relevant document must be provided to the Principal.
  • Where risks are identified, suitable corrective actions must be implemented prior to work commencing.
  • Contractors are responsible for undertaking and maintaining sound housekeeping within their work areas at all times.
  • Where Contractors identify poor housekeeping in the work area, they must advise the Principal prior to commencing work.
  • Any incident/ identified risk must be reported to the Principal immediately it occurs or by no less than the end of the allocated work task.
  • Where applicable, no work is to commence on walkways or access routes without prior approval from the Principal.

Incident Reporting

  • All incidents, injuries, hazards,events and near misses shall be reported on the Contractors and/or a Group Incident Report Form.
  • First Aid facilities are available at all Group sites and in all Group sign written vehicles.
  • Trained first aid personnel are available at all Group sites to assist when and where required.
  • The Contractor is responsible for reporting any notifiable incidents to the relevant legislative authorities where their employee was injured as a result of an incident, or when a serious incident has occurred, at Group premises.
  • The Contractor must notify the Principal that a report has been submitted.
  • A full investigation by the Principal, involving the Contractor, will commence immediately but no less than 24 hours following the event.

Personal Protective Equipment (PPE)

  • The following PPE is required on all sites:

–High visibility clothing/vests.

–Safety Boots/enclosed shoes.

  • Pertinent to sites (where signage depicts):

–Hearing protection.

–Safety Glasses.

–Respirators.

–Hard Hats.

–Coveralls.

–Gloves.

  • Contractors are required to present to the relevant site and check with the Principal for any PPE specific requirements.
  • Where Contractors do not comply to the application of required PPE, they will be required to leave the site until they can access and apply the correct PPE.

Tools & Equipment

  • Contractors using equipment which requires licencing must provide a copy of their current licence to the Principal prior to work commencing.
  • Authorisation must be obtained from the Principal where Contractors require the use of any Group Plant i.e. EWP, Scissorlift,Forklift, Crane etc. Such authorisation will only be offered upon sighting of relevant current licences.
  • Contractors shall supply and use their own tools, ladders and equipment andany weight bearing equipment must be correctly load rated.
  • Electrical equipment must be current electrically compliance tested and tagged.
  • Other tools must be suitable for the work activities undertaken.
  • All equipment must be in safe working condition and meet all relevant Codes of Practice, and where applicable, Australian Standards.
  • The Group prohibits the use of faulty, damaged, modified or dangerous tools and equipment.
  • Contractors must be trained and competent with all tools and equipment being used for the specific job.

Traffic Management

  • All drivers shall abide with speed limits and traffic signs.In the absence of speed limit signs, the speed limit shall be walking pace only (no greater than 10k/h).
  • Contractors are to park their vehicles in designated car parks unless other arrangements have been made with the Principal.
  • When vehicles are required on site they must be fitted with an orange flashing light, or hazard lights, operating on their vehicle at all times, whilst onsite (unless they are parked in a designated work area and the area is cordoned off from other traffic/pedestrians).
  • Truck drivers must at all times during the loading/unloading process remain within clear view of the forklift operator at all times,and are not to remain in their cab during any loading / unloading process.

Smoking

  • The Group is a smoke / Vaping / E Cigarette (Smoke) free workplace and as such has allocated smoke free environments which include:

–All buildings and structures;

–All Group vehicles;

–Areas at risk of fire or explosion.

  • Smoking is only to be undertaken in designated smoking areas and during designated break times.
  • Breach of the Group Smoking requirements will result in disciplinary action for the Contractor’s employee and /or Company, which may include exclusion from Group sites.

Emergency & Crisis Management

  • Contractors will be made familiar with the emergency evacuation areas and specific site procedures relating to any emergency situation arising during the site specific induction.
  • Firefighting equipment is available on all sites. Where fires suppression systems have been used by Contractors, this is to be reported to the Principal and an Incident Report Form must be completed by the Contractor responsible.
  • Fire suppression systems are only to be used where there is no risk to the person activating the equipment from the emergency situation arising.
  • Contractors are not permitted to leave the Site during an evacuation unless they have been given specific permission from the Chief Warden or Emergency Services Personnel.
  • No Contractor is permitted to go back into the emergency area to gather tools or search for personnel.
  • Only emergency response teams shall initiate any search and rescue requirements.

Isolation Process

  • Contractors must provide their own isolation device (lockout tags and/or padlocks) prior to accessing plant/equipment for maintenance or adjustment.
  • All personnel required to access plant/equipment for the purpose of maintenance or adjustment must apply their own isolation personal isolation device before entering the work area.
  • Where more than one person is required to isolate, a multi-hasp is to be used.
  • Contractors are responsible to account for all personnel who have applied isolation devices to ensure they are clear from the plant/equipment prior to re activation.
  • Contractors must check for effective isolation and stored energy prior to accessing plant/equipment.
  • Contractors may only remove their own isolation device. Removing another persons isolation device will result in disciplinary action which may see the contractor removed from site and the Contract terminated.
  • Contractors are to check with the Principal if there are any areas where specific isolation techniques may be required prior to undertaking work.

Confined Spaces

  • Only trained personnel are permitted to enter or work in a confined space.
  • A copy of the relevant licence must be supplied to the Principal prior to work commencing.
  • Only Group personnel are permitted to issue Contractors with a confined space permit.
  • Contractors are not permitted to issue their own confined space permit.
  • All criteria identified on the entry permit must be met prior to entry.
  • Air testing must be undertaken prior to accessing any confined space.

Electrical Safety

  • Only licensed Electrical Contractors are able to perform work on electrical installations or equipment.
  • All electrical equipment brought onto site must be inspected and test tagged regularly as per the Group Electrical Procedure and any relevant Code of Practice or Australian Standard.
  • Portable RCD boxes must be used on all portable equipment where it cannot be proven that outlets are RCD protected.
  • Contractors are not permitted to enter switch rooms (or transformer yards where applicable)without prior written permission from the Principal.
  • Connection to, or isolation of, any electrical systems is prohibited without prior permission from the Principal.
  • Where there are lattice towers for powerlines of any voltage in paddocks, Contractors are not to enter these paddocks unless they have completed a Risk Assessment and reviewed this with the Principal.
  • Paddocks containing lattice towers for powerlines must not be accessed at night or in poor visibility conditions.

Hot Work

  • Group Hot Work Permits must be completed for any work outside designated hot work areas where a fire may result.
  • Contractors must obtain a Hot Work Permit from the Principal and must complete this with the Principal prior to work commencing.
  • Once the hot work task has been completed the Contractor must sign off the permit.
  • During the “Fire Danger Season” an additional permit is required from the relevant fire authorities for hot work undertaken outside designated hot work areas.
  • Contractors are to check with the Principal where designated Hot Work areas are located on the site prior to commencing work.
  • Information regarding fire watch activities must be provided to the Principal by the Contractor following completion of work and prior to leaving site.

Compressed Gas / Air

  • Compressed gas cylinders, both full or empty, must be secured in an upright position with a rope or chain.
  • All hoses on compressed air lines must be suitably marked and secured at the end of the work task to prevent slips, trips and falls.
  • All compressed gas cylinders must be fitted with anti-flashback devices which must be checked prior to commencing work to ensure they remain functional.
  • Contractors must supply their own compressed gas cylinders in line with these requirements.
  • Eye protection (goggles or face mask when wearing prescription glasses) must be worn when using compressed air and it is strictly prohibited to use compressed air to blow down clothing or the body.
  • In appropriate use of compressed air may result in disciplinary action with the possible termination of the Contract.

Managing Risk of Falls

  • Work on any elevated area shall be assessed by undertaking either a JSA, SOP or Risk Assessment prior to work commencement.
  • Any fall restraint devices required must meet the relevant Australian Standards.
  • Any area below where the work is being undertaken must be barricaded to prohibit entry by pedestrians / unauthorised personnel and or vehicles.
  • Ladders must meet Australian Standards.
  • Three(3) points of contact must be maintained at all times whilst accessing ladders.
  • All ladders (unless secured) must be either tied off top or bottom prior to commencement – 4 to 1 rule = 4m in height, 1m away from wall. If this cannot be achieved then someone must foot the ladder any time someone accesses the ladder.
  • Where an Elevated Work Platform (EWP) is utilised, personnel must remain on the floor of the platform and at no time access the rails to gain height.
  • Only trained personnel with appropriate High Risk Licences are permitted to operate EWP.

Hazardous Substances

  • All chemicals introduced on site shall be accompanied by a current Australian Safety Data Sheet (SDS).
  • Operators must be aware of the risks associated with use of the substance prior to access.
  • Appropriate PPE must be applied prior to accessing any hazardous substance.
  • Spill ages of hazardous substances must be cleaned up or contained immediately with suitable bunding, or absorbent materials.
  • Where a spill cannot be contained,the Principal must be notified immediately to initiate emergency response procedures.
  • Contractors must complete an Incident Report Form immediately and provide this to the Principal following any hazardous substances pill or contamination.
  • Where required, a waste tracking form is required for removal of hazardous waste prior to leaving site to an authorised landfill refuse facility.

Asbestos Containing Materials

  • All asbestos or Asbestos Containing Materials (ACM) on Group sites is identified by signage with a current register readily available.
  • Contractors are not permitted to cut, drill or modify ACM without the written authorisation from the Principal.
  • Removal of ACM greater than 10sqm must be undertaken by a licenced contractor.
  • The Group will not accept responsibility for Contractors failing to comply with Group & Legislative requirements regarding ACM and, should this occur,disciplinary action, which may include termination of the Contract, will result.

Drugs & Alcohol

  • Drugs and/or alcohol are not permitted on any Group site at any time.
  • Contractors shall be refused entry if found to be carrying or under the influence of drugs and/or alcohol.
  • All Group sites employees and contractors are subject to Random BreathTesting.
  • Any Contractor exhibiting unusual behaviour suspected from drug and/or alcohol use will be escorted from site with arrangements being made to transport the affected person/s back to the Contractors workplace.
  • Shoulda Contractordriveoff any Group site whensuspected of being under the influence of drugs and/oralcohol,the police and Contractor company will be notified immediately.This is to ensure the safety of other road users and the Contractor.
  • If a Contractor observes a Group employee using drugs and/or alcohol they must discretely notify the Principal immediately.
  • All information shall be treated with the utmost discretion and privacy.

Questionnaire

Please click on the link below to complete the questionnaire.

Once successfully completed, your induction is valid for 12 months.

Please retain either a printed or electronic copy of your induction certificate and provide to the Principal on request.

Your completed on-line induction and all Contractor documentation must be received by the Principal prior to presenting on site.

Click the following link to complete questionaire www.debruingroup.com.au/contractorinductions